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Ricoh Embedded

RICOH Embedded enables tracking, monitoring and charging of copying, faxing and scanning additionally to providing secure print release when users authenticate at the device.

MFD RICOH Display Interface.

Integrating your Copier Multifunction Device using PaperCut Embedded Applications provides many features and benefits for Walk-up Copies, faxes and scans, such as:

  • Single sign-on Authentication
  • Card ID Readers Integration via USB standard MFD Port.
  • Group-based access control to the device and color copying
  • Releasing Print Jobs securely (Hold and Release queue set up)
  • Follow Me Functionality for users to release at any device.
  • Activity reporting against departments accounts/client/cost-centers/projects

PaperCut MF embedded application tour for RICOH MFD

PaperCut is a single integrated solution where copier usage is managed together with network printing all in one system. Users have a single account and administrators have the same level of administration for all services.

Leverage your existing single sign-on infrastructure by allowing users to log in with the same username and password used elsewhere on the network. No need to remember and maintain multiple logins!

  • Integrate with:
    • Microsoft Active Directory
    • Apple Open Directory
    • Novell eDirectory
    • Other LDAP, NIS or POSIX environments
  • Optionally authenticate using swipe cards, proximity cards or ID numbers and optional PINs for extra security.

Authenticating with a username and password at a Ricoh MFD

  • User allocated quotas or budgets to limit usage.
  • Users are provided with real-time feedback of account balance and cost as the job proceeds
  • Restrict access to color copying (SDK 4+)
  • Charge different types of copying at different rates
  • Shared account budgets
  • All usage reported centrally in the PaperCut logs
  • The device will deny copying in excess of quota or account balance.

The RICOH embedded solution offers the same level of tracking copying as PaperCut does for printing. Each job may be allocated to a shared account that may represent a department, project or client.

  • Shared accounts are optional - some users can have a simplified interface while others get access to search and select accounts.
  • Shared account access is easily controlled using Active Directory/LDAP groups
  • Real-time account and user level reporting.

If enabled, shared accounts can be accessed using a number of on-screen convenient methods:

  • Selection from list
  • Quick entry via code/PIN
  • Search by keyword

Charging to a share account while printing from a workstation

Charging to a shared account while copying

Also known as "Follow Me" or "Pull Printing", Find Me printing provides users in environments with several identical multi-function devices to print to a single virtual global queue. They can then walk up and log on to a device nearby available device and have their print job pulled from the global queue and printed on the spot. Users have a single account and administrators have the same level of reporting and administration for all services More on Find Me on our tour page.

Release methods include:

  • Automatic release on log in
  • Release from list
  • Secure release

Releasing a print job from a Ricoh MFD


  • Charge different types of copying at different rates
  • All usage reported in the PaperCut logs
  • Optionally limit amount of copying users can perform

Scanning and Faxing (SDK 4+)

  • Track scanning to e-mail or to a file
  • Track sending faxes
  • Simple per-page cost model or 2-tiered cost model for volume discounts
  • All usage reported in the PaperCut logs
  • Optionally limit amount of scanning/faxing users can perform
  • Filter job logs to display just copy, scan/fax jobs

PaperCut offers more than 50 standard reports. Reports detail copying, printing or consolidated view. Highlights include:

  • By user
  • By shared account (client, department, faculty)
  • By location
  • By date and time / period
  • By environmental impact

PaperCut supports all Ricoh MFDs that supports the Embedded Software Architecture (ESA) SDK versions 2.x, 4.x, 5.x, 7.x (or higher) devices. Integration is supported for many RICOH models, including:

Compatible Ricoh ESA SDK 10/11/12 devices:

  • MP 301/2553/3053/3353/4002/5002/6002/7502/9002
  • MP 2001SP/2501SP
  • MP 2554/3054/3554/4054/5054/6054
  • MP C305/C3002/C3502/C4502/C5502
  • MP C401/C401SR
  • MP C2003SP/C2503SP
  • MP C3003/C3503/C4503/C5503/C6003
  • MP C6502SP/C8002SP
  • MP CW2200
  • Pro 8100S/8110S/8120S
  • Pro C5100S/C5110S

Compatible Ricoh ESA SDK 4/5/7 devices:

  • MP C6000/C6501/C7500/C7501
  • MP C2800/C3300/C3001/C3501/C5041
  • MP C4000/C4501/C5000/C5501
  • MP C2050/C2051/C2551/C7140
  • MP C300/C400
  • MP 6001/7001/8001/9001
  • MP 4000/4001/5000/5001
  • MP 2532/2550/2851/2852/3350/3351/3352
  • Pro 1356EX
  • Or other devices supporting ESA SDK 4.x, 5.x, 7.x (or later) that have LCD touchscreens

Compatible Ricoh ESA SDK 2.x devices:

  • Aficio MP C2500SP/C3000SP
  • Aficio MP C3500/C3500SP/C4500/C4500SP
  • Aficio MP C1500SP/C1500SPF/615C
  • Aficio MP 5500/5500SP/6500/6500SP/7500/7500SP
  • Aficio MP 9000/1100/1350
  • Aficio MP 6000/7000/8000

If your device model is not listed, please contact your Ricoh dealer to confirm that the device supports ESA SDK 2.x, 4.x, 5.x, 7.x or higher, and has an LCD touchscreen.

Functionality SDK4+ SDK2+
Follow Me (Auto Release at Login)
Follow Me (Release from List)
Card Reader Integration (i.e. HID)
ID # Only display authentication
Card Only authentication
Card + PIN authentication
Self-association of Card w/user
Track Faxing
Track USB Printing
Track Scanning (i.e. to email, to USB)
Auto Populate email when scanning (FROM address)
Auto Populate email when scanning (TO address)
Customizable Display Logos / Colors
Restrict Color Copying
Zero Stop
Share Acct selection from List
Share Acct keyword search
Share Acct selection by code/PIN
Security Rating
(Based on Best Practice 1-5)
4 4
Device Extra License needed Java VM Card Java VM Card


  • A Ricoh Java VM card must be installed in the MFD by a Ricoh supplier.

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