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HP MFC Embedded

HP Embedded enables tracking, monitoring and charging of copying, faxing and scanning additionally to providing secure print release when users authenticate at the device.

MFP HP Display Interface.

Integrating your Copier Multifunction Device using PaperCut Embedded Applications provides many features and benefits for Walk-up Copies, faxes and scans, such as:

  • Single sign-on Authentication
  • Card ID Readers Integration via USB standard MFD Port.
  • Group-based access control to the device and color copying
  • Releasing Print Jobs securely (Hold and Release queue set up)
  • Follow Me Functionality for users to release at any device.
  • Activity reporting against departments accounts/client/cost-centers/projects

PaperCut MF embedded application tour for HP MFD

PaperCut is a single integrated solution where copier usage is managed together with network printing all in one system. Users have a single account and administrators have the same level of administration for all services.

Leverage your existing single sign-on infrastructure by allowing users to log in with the same username and password used elsewhere on the network. No need to remember and maintain multiple logins!

  • Integrate with:
    • Microsoft Active Directory
    • Apple Open Directory
    • Novell eDirectory
    • Other LDAP, NIS or POSIX environments
  • Optionally authenticate using swipe cards, proximity cards or ID numbers and optional PINs for extra security.

Authenticating with a username and password at a HP MFP

Protect your valuable HP MFPs from usage by unauthorized staff or visitors or limit expensive color copying to selected members of your organization.

  • User allocated quotas or budgets
  • shared account budgets
  • or a user-pays upfront model

Group memberships in your user directory can serve as a basis for fine-grained access control.

The HP embedded solution offers the same level of tracking for copying as PaperCut does for printing. Jobs may be allocated to shared accounts that represent departments, projects or clients.

  • Shared accounts are optional - some users can have a simplified interface while others get access to search and select accounts.
  • Shared account access is easily controlled using Active Directory/LDAP groups
  • Real-time account and user level reporting.

If enabled, shared accounts can be accessed using a number of on-screen convenient methods:

  • Selection from list
  • Quick entry via code/PIN
  • Search by keyword

Users are configured once and are provided with a consistent experience for both network printing and off-the-glass MFP use.

Charging to a share account while printing from a workstation

Charging to a shared account while copying

Also known as "Follow Me" or "Pull Printing", Find Me printing provides users in environments with several identical multi-function devices to print to a single virtual global queue. They can then walk up and log on to a device nearby available device and have their print job pulled from the global queue and printed on the spot. Users have a single account and administrators have the same level of reporting and administration for all services More on Find Me on our tour page.

Release methods include:

  • Automatic release on log in
  • Release from list
  • Secure release

Releasing a print job from a HP MFP


  • Charge different types of copying at different rates
  • All usage reported in the PaperCut logs
  • Optionally limit amount of copying users can perform

Scanning and Faxing

  • Track scanning to e-mail or to a file
  • Track sending faxes
  • Simple per-page cost model or 2-tiered cost model for volume discounts
  • All usage reported in the PaperCut logs
  • Optionally limit amount of scanning/faxing users can perform
  • Filter job logs to display just copy, scan/fax jobs

PaperCut offers more than 50 standard reports. Reports detail copying, printing or consolidated view. Highlights include:

  • By user
  • By shared account (client, department, faculty)
  • By location
  • By date and time / period
  • By environmental impact

Integration is supported for many HP FutureSmart models, including:

  • HP LaserJet Enterprise flow MFP M880 series M880z
  • HP LaserJet Enterprise flow MFP M830 series M830z
  • HP LaserJet Enterprise 700 color MFP M775 series M775dn, M775f, M775z, M775z+
  • HP LaserJet Enterprise MFP M725 series M725dn, M725f, M725z, M725z+
  • HP LaserJet Enterprise MFP M680 series M680dn, M680f, flow M680z
  • HP Officejet Enterprise X585 series X585dn, X585f, X585z
  • HP LaserJet Enterprise 500 color MFP M575 series M575dn, M575f, flow M575c
  • HP LaserJet Enterprise 500 MFP M525 series M525dn, M525f
  • HP LaserJet Enterprise M4555 MFP series M4555h, M4555f, M4555fskm
  • HP Color LaserJet Enterprise CM4540 MFP series CM4540, CM4540f, CM4540fskm

Integration is supported for many HP Chai models, including:

  • LaserJet M3035 MFP series
  • LaserJet M4345 MFP series
  • LaserJet M4349 MFP series
  • LaserJet M5035 MFP series
  • LaserJet M5039 MFP series
  • LaserJet M9040 MFP series
  • LaserJet M9050 MFP series
  • LaserJet M9059 MFP series
  • Color LaserJet CM3530 MFP series
  • Color LaserJet CM4730 MFP series
  • Color LaserJet CM6030 MFP series
  • Color LaserJet CM6040 MFP series
  • Color LaserJet CM6049 MFP series

HP S900 Devices

The PaperCut MF embedded solution is available for the
HP S900 MFP series:

  • HP S951dn MFP series
  • HP S956dn MFP series
  • HP S962dn MFP series
  • HP S970dn MFP series

Functionality HP
HP (Future Smart)
Follow Me (Auto Release at Login)
Follow Me (Release from List)
Card Reader Integration (i.e. HID)
ID # Only display authentication
Card Only authentication
Card + PIN authentication
Self-association of Card w/user
Track Faxing
Track USB Printing
Track Scanning (i.e. to email, to USB)
Auto Populate email when scanning (FROM address)
Auto Populate email when scanning (TO address)
Customizable Display Logos / Colors
Restrict Color Copying
Zero Stop
Share Account selection from List
Share Account keyword search
Share Account selection by code/PIN
Security Rating
(Based on Best Practice 1-5)
5 4.5
Device Extra License needed None None


  • No requirements on supported devices (see supported devices above)

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